Applying for a Scientific Meeting Grant and/or a Sustainable Conferencing Grant
Information about applying for a Scientific Meeting Grant and/or a Sustainable Conferencing Grant is included below. The Applicant Handbook is available here. Please note that the application form for both grants is the same.
- Although, grants are open to organisers of seminars, funding will generally be limited to one grant per series. An exception may be made for a new, exciting, and more innovative proposal within the same series.
- Grants cannot be awarded retrospectively, and funding decisions are made six to eight weeks after each application deadline.
- The individual who completes the funding application must be a member of the organising group for the event.
- Applications from professional fundraisers and conference agencies are generally not considered.
- Although there is no restriction on nationality, we are unable to pay awards to recipients in jurisdictions, countries, or regions of the world subject to sanctions, embargoes or other political trade restrictions put in place by the United Nations, the EU, or the UK.
- Whilst the quality of science remains paramount, we prefer to support events where organisers have sought maximal feasible diversity in speakers in terms of geography, gender, and age. In addition, where attendance at events is selective, we would also expect such points to be influential. We invite applicants to make a statement on these issues in their funding application.
We also offer Small Meeting Grants of up to £400 to cover the cost of running a small meeting with a maximum budget of £1,000.
- You can apply for a Scientific Meeting Grant and/or a Sustainable Conferencing Grant using our online grant application system. Please note:
- The same application form is used for both grants.
- The application and supporting documents must be in English.
- Incomplete applications will not be accepted.
Following an initial evaluation by our Grants and Sustainable Conferencing Committees, a shortlist for funding is submitted to the Board of Directors for approval. Unsuccessful applicants will be informed at this time.
Shortlisted applicants will generally be informed of the outcome of their funding request within six to eight weeks of the application deadline.
Successful applicants will be required to sign our Grant Agreement and provide bank details to enable funds to be electronically transferred.
Application deadlines for Scientific Meeting Grants and Sustainable Conferencing Grants in 2023 and 2024 are as follows:
- 4 August 2023 (decision w/c 9 October 2023)
- 10 November 2023 (decision w/c 22 January 2024)
- 08 March 2024 (decision w/c 06 May 2024)
- 17 May 2024 (decision w/c 08 July 2024)
- 02 August 2024 (decision w/c 07 October 2024)
- 08 November 2024 (decision January 2025 Date TBC)
Please click on the links below to see the exclusions for each type of grant:
If you wish to accept a Scientific Meeting Grant or a Sustainable Conferencing Grant, you will be required to sign a Grant Agreement. The terms of this Agreement are non-negotiable and if you are unable to accept the terms offered, we will consider your request for funding withdrawn.
Funds will be paid direct into a bank account in the name of your institution or meeting. We are unable to make transfers into an individual’s personal bank account.
We require you to acknowledge receipt of grant funds.
Awarded funds must be returned in full if for any reason the event is not held.
Grant funds can only be used to support the event specified in the original application.
As this funding is a grant and not sponsorship, we will not accept an invoice.
- We ask that you to acknowledge our contribution to your event on your website and in any printed material circulated about the event. This should include our company name ‘The Company of Biologists’, our company logo and our web address (biologists.com).
- If you have been awarded a Sustainable Conferencing Grant, you will be required to publish a brief statement on the event website describing how you will use our funding to make your meeting more sustainable, including any planned innovations that will help others to run more sustainable meetings.
- Successful applicants will be required to provide a short report within three months of the event taking place.
- If you have been awarded a Sustainable Conferencing Grant, Reports should include feedback about the tools used/support provided, describing what did and did not work, value for money and any ideas for future improvement. They should also include details of how the Grant was acknowledged and, where possible, feedback from delegates.
- We may use material from your report on our website, in social media, and in other promotional materials. If you have any concerns about the use of your material, please let us know in advance.
- Your report will be retained for at least seven years and may be inspected by the Charity Commission.