COVID-19 – Guidelines in respect of grants paid for cancelled meetings
Where organisers plan to reschedule scientific meetings within 18 months of the original date, funds may be retained only on condition that the organisers remain the same and that details are provided of the new dates.
Where scientific meetings are cancelled, we request that funding be returned as soon as possible. We recognise that some costs may not be recoverable and in these instances details should be provided by the organisers.
Where organisers wish to convert in-person meetings to virtual, a revised budget with details on how funding will be used should be provided in order that retention of funding may be considered.
About our Scientific and Small Meeting Grants
We understand the importance of scientific interactions, which is why we provide financial support for organisers of in-person or virtual meetings, workshops and conferences around the world in the fields covered by our journals. Two different grants, Scientific Meeting Grants and Small Meeting Grants, are available depending on the size of your event and the level of funding required.
Scientific Meeting Grants
Our Scientific Meeting Grants help finance a range of charitable activities including, but not limited to, in-person or virtual meetings, workshops and conferences in the fields relevant to our journals. The grant can cover expenses such as a plenary or keynote speaker, assistance with travel for early-career researchers, or to reduce (or waive) registration fees.
As part of our Sustainable Conferencing Initiative, an additional £1,000 may be awarded to organisers who can demonstrate efforts have been made to reduce the environmental footprint of their event.
Before submitting your application, please read the Scientific Meeting Grant applicant handbook for important information about the grant, application guidelines, and terms and conditions.
- 27 August 2021 (decision w/c 11 October 2021)
- 23 November 2021 (decision w/c 17 January 2022)
- 8 March 2022 (decision w/c 9 May 2022)
- 24 May 2022 (decision w/c 11 July 2022)
- 23 August 2022 (decision w/c 10 October 2022)
- When will I be notified of the outcome of my application?
Applications are initially evaluated by the Grants Committee, who selects a short-list to be recommended to the Board of Directors. If your application is unsuccessful at this stage, you will be notified immediately. The Board of Directors then review the recommendations of the Grants Committee, following which successful applicants will be contacted.
We aim to notify Scientific Meeting Grant applicants within 6 weeks of the application deadline.
- What is the maximum funding available?
Although there are no rigid rules, we would normally expect grants to be broadly proportional to the size of the meeting. Typically, they are awarded on a sliding scale where meetings with fewer than 100 people are given up to £2,000, or over about 400 people up to £6,000. These limits can be exceeded in exceptional cases, but special justification is required.
- What will not be funded?
- Expenditure on capital equipment and capital building proposals
- Removal expenses
- Undergraduate expeditions and courses
- Prizes, e.g. posters
- Social/political networking
- Conference dinners/social events/refreshment breaks
- Tuition fees
- Payments for the employment of staff
- Abstract books
- Series of meetings year on year
- Intra-institutional events, e.g. departmental seminars, etc.
- Indirect costs
- Field excursion costs for summer postgraduate schools/courses
- Website management
- Can we invoice The Company of Biologists for the value of the grant?
As this funding is a grant and not sponsorship, we do not require an invoice.
- How do we acknowledge the grant?
We ask you to acknowledge The Company of Biologists’ contribution to your meeting on your website and in any printed material circulated about the event. We ask that this acknowledgement includes our company name ‘The Company of Biologists’, our company logo, website address and tag us on Twitter with our handle.
In addition, successful applicants will be required to provide a short report within 3 months of the meeting taking place. We may use material from your report on our website, social media and other promotional materials.
- Can we request a change to the terms of the Grants Agreement?
It is not possible for The Company of Biologists to accept any changes to the Grants Agreement. If you are unable to accept the terms offered, we will consider your request for funding withdrawn.
- Do you offer grants to attend a scientific meeting, conference or workshop?
We provide funding to the British Society for Cell Biology, the British Society for Developmental Biology, and the Society for Experimental Biology. These organisations use this money to help individuals attend events. Please contact the relevant society for more information.
Small Meeting Grants
We welcome applications for grants of up to £400 to cover the cost of running a small meeting, either in-person or virtually, within the fields of our journals. This would normally be a local meeting taking place on one day and with a maximum budget of £1,000.
Before submitting your application, please read the Small Meeting Grant applicant handbook for important information about the grant, application guidelines, and terms and conditions.
We welcome applications for Small Meeting Grants on a rolling basis.