If you are a Participant at our Workshops, Meetings and other events:
We collect certain information about Participants at our events (e.g. name, postal address, email/social media address, telephone number, job title, qualifications, areas of scientific interest, log-in details, photographs/ videos, payment information and bank details, details of participation, dietary and access requirements, feedback about the event and any personal data contained in any further correspondence in relation to our events). We use this information in order to manage and promote our workshops, meetings and other events.
If you are a Participant at our events, we may include reasonable personal data about you in the event programme, literature and promotional materials. We may include photographs/videos of our events in our promotional materials, which may include images of participants.
If you ask us to arrange travel for you, then we may need additional personal details including your nationality, passport, visa and insurance information and any particular requirements that you may have. If we need to include any medical information when making such arrangements then you must give us your explicit consent.
Our lawful basis for holding and using this personal data is the legitimate interests of The Company as a not-for-profit publishing organisation dedicated to supporting and inspiring the biological community and (as applicable) in order to perform contractual obligations owed to you or to take steps at your request prior to entering into a contract.
We share personal data connected with our events and activities with the following parties:
- event venues and organisers world-wide who assist us with putting on our events;
- travel services providers world-wide;
- relevant border and governmental authorities in relation to entry and visa requirements;
- our banking partners who operate within and outside the EEA; and
- printers and graphic designers operating within the EEA.